Hosting billing
cost calculator
See what your hosting billing setup costs each month. Add software fees and time spent on invoices, payment reminders and account admin, then compare it with another setup.
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Enter your costs
The numbers below are examples. Replace them with your own costs, then calculate the result.
How we calculate billing costs
- Monthly cost = software cost + (admin hours × hourly rate).
- Current first-year cost = current monthly cost × 12.
- Proposed first-year cost = proposed monthly cost × 12 + migration cost.
- First-year saving = current first-year cost − proposed first-year cost.
- Payback months = migration cost ÷ monthly saving, rounded up to a whole month. If recurring costs do not fall, there is no payback from recurring savings.
Worked example
In this example, the current setup costs £350 a month and the proposed setup costs £88. After a £400 migration cost, the first-year saving is £2,744. The monthly saving covers the migration cost during month 2.
What to include in your costs
The estimate covers billing software, admin time and migration. Add any other costs that change between the two setups to the software cost inputs. It assumes the monthly costs stay the same for a year and does not include tax.
Check the details behind your estimate
Use these references to check the costs, features and work involved before choosing a setup.
Hosting billing migration guide
Check the records, gateway settings and test invoices involved in moving your hosting billing.
Read more IntegrationsHosting and payment integrations
Check that your control panels, payment gateways and service platforms are supported.
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Browse the guidesFrequently asked questions
Does this calculate the price of web hosting?
This is for hosting providers comparing their billing costs. It covers billing software and customer admin, rather than the price of a hosting plan or server.
How much time does billing admin take?
Start with a normal month. Count the time spent on invoices, reminders, renewals and corrections. Estimate the new setup separately, including the work your team will still need to do.
What should I include in the migration cost?
Include data cleanup, imports, gateway setup, test invoices and training. If staff do the work, multiply their hours by an hourly cost and add that amount. Include any period when you pay for both systems.
Compare hosting billing options
Check that your hosting panels and payment gateways are supported. Our migration guide covers the records and test invoices to check before moving customers.